Booking software and websites for small UK campsites and glamping: Take bookings online while you’re out mowing the field
Your own campsite website, where guests see what’s free, book and pay by card into your own bank. You run the diary from your phone, with online, phone and Pitchup bookings in one place. £1 an online booking or £25 a month, with no commission, no contract, and set up in about ten minutes.
- No commission on any booking
- £1 an online booking, or £25 a month per campsite
- No setup fee or contract
- Built in the UK
A Saturday in August, and everything that happened while you got on with the day.
You’re mowing the field. A family books pitch 4 for the bank holiday.
They saw live availability, picked their dates and a pitch, and paid a deposit by card, so the booking was confirmed there and then. Your minimum-stay and arrival-day rules applied themselves.
The deposit is in your Stripe account. The balance can collect itself.
Card payments go through Stripe to your own bank, and the balance can be taken from their saved card before they arrive. Stripe is the card company that takes the payment and pays it into your bank, as often as you choose in your Stripe account, and your own Stripe account is free to set up when you start taking card payments. Guests who’d rather pay on the day send you a request to accept instead.
Over a cup of tea, Today shows who’s arriving, what’s still owed and the weather.
It’s the first screen you see when you open PootlrHost on your phone, with anything that needs you at the top.
Someone finds your website and books the last hardstanding.
Your website shows each pitch type with its own photos and what’s included, and how to find you. Booking is built into every page, so browsing turns into booking without an email in between.
A guest asks if they can bring a second dog.
Their message arrives in Messages, your inbox for every guest, with their booking beside it. You reply from your phone, and they see it by email and on their stay page, the page with their booking on it.
A regular rings. You add their booking from your phone.
Phone and walk-up bookings go in the same calendar as online ones, with no booking fee. Bookings from Pitchup, Hipcamp and Airbnb come in too, and if two sites ever sell the same night, Today tells you.
Today’s arrivals, all in one list.
On site today, the day’s list, shows who’s due, which pitch they’re on and what they still owe. Your staff log in as themselves and see what their role allows.
Guests find their pitch without knocking on your door.
Their guest guide has directions, what3words, a map of the site with their pitch marked, the Wi-Fi password and the gate code from the day before. Once opened, it works with no signal.
Last week’s guests are asked for a review. One books again for June.
Review requests go out after each stay, and their stay page has a Book again button with their details filled in.
And the field still got mowed.
Start freeWhich sounds like your site?
Everything a small site needs, in one place.
Every site gets the whole product from the day it signs up, on both plans, with card payments and deposits included. Switch on the extras you want.
A proper campsite website, without hiring anyone.
Pick a starting look, add your photos and story, and change any of it yourself whenever you like.
A website you’ll be proud to send people to.
Pick a starting look, or press Shuffle until one feels like yours. Thirteen colour schemes and seven ways to open the page, all with your own photos and words.
Big photo, warm browns, soft corners. The same campsite, with the same photos.
- Click to edit
- Click anything in the preview to pick it, then change its words or its look alongside and watch it update as you type.
- Match my photo
- It looks at your main photo and suggests colours that suit it, with words that stay easy to read.
- Booking on every page
- Live availability and card payments built in, so guests book without leaving your site.
- Your own web address
- Start on a free pootlrhost.co.uk address, or use a domain you already own.
Already have a website? Add a booking widget to it instead. See everything the websites do
Try the demo campsiteGuests pick their own pitch.
Draw your pitches on a satellite photo of your site, or on your own site plan. When guests book, they see which pitches are free for their dates and tap the one they want. Included on every plan.
Keep the booking sites that work for you.
Their bookings come into your calendar, and your availability goes out to them. Only availability is synced: you keep setting prices on each site. How syncing works with each site
- Pitchup
- With a Pitchup API key, bookings come in within a couple of minutes with the guest’s details, and your availability updates straight away. Without one, link each pitch by calendar link instead.
- Hipcamp, Airbnb, Booking.com and more
- Hipcamp (including Cool Camping), Airbnb, Booking.com, Campsites.co.uk, Glampsites, Canopy & Stars and any site that can swap iCal (.ics) calendar links sync both ways, pitch by pitch. Calendar sync isn’t instant, so if two sites sell the same night, we flag it on your Today screen and email you.
Standout features.
A few things small sites don’t usually get, all included on every plan.
Also on every plan: reports and a weekly email of what’s coming up, questions about your bookings answered in plain English, logins for your team, event tickets, and more than one campsite from one login. See every feature
What it costs. No surprises.
Two ways to pay for the same product. Start on Pay As You Go and move to Pro when you’re busy.
Pay As You Go is cheaper, until about 26 online bookings a month.
Bookings you add yourself are free on both. Card fees apply on both, and neither takes commission.
On a £300 week’s stay, a booking site taking 15% keeps £45. On Pay As You Go you pay £1, plus Stripe’s £4.70 card fee if the guest pays by card. On Pro, £25 a month covers every booking, and card fees apply on both plans.
See full pricingLaunch offer
Get in early. Keep your price.
Start Pro at launch pricing and the price you start on is yours for as long as you stay on Pro, monthly or yearly. Launch prices won’t be around for ever.
Prices shown are the full price — we’re not VAT-registered, so there’s no VAT to add.
We built what we wished existed.
PootlrHost is run by Sam and Grace, weekend caravanners from Lincolnshire, so we know the other side of the booking form. We’ve towed down single-track lanes in the rain, arrived at CLs with no signal, and tried to book small UK sites that only take enquiries by email or phone.
The owners weren’t behind the times. The tools cost too much, were built for holiday parks, or took a cut of every stay. So we built one for sites with a field, a few hook-ups and someone who’d rather be outside.
Sam and Grace share their own trips, honestly told, with Peggy, their Bailey Pursuit caravan, and their dogs Toby and Teddy, on Pootling with Peggy ↗︎.
Want to talk it through first? Call the team on 01724 656432.
Sam, Grace and the PootlrHost team
Questions owners ask us.
Anything else, get in touch and we’ll help.
No. Every step is written for campsite owners, not developers. If you get stuck, get in touch and we’ll help you finish setting up.
Yes. Add a booking widget to your existing site (a floating Book button, an availability checker, a date bar or a full booking page), or share your booking link. Or move it over: give us its address when you sign up, and PootlrHost brings across its words, photos, logo, pitch types and prices for you to check.
Not to start on Pay As You Go. You can set up your site and add your card later, as long as it’s there before you go live. It’s for the £1 booking fees, and nothing is charged until a guest books online. Card bookings pay the fee from the payment; fees on bookings paid on arrival are charged to your card once a month, on the 1st. If you choose Pro, you add your card then, and the first month (or year) is taken that day.
No. Pay As You Go is £1 per online booking with no monthly fee. Pro is £25 a month for one campsite (or £225 a year), and you can leave whenever you like. Paid monthly, Pro ends straight away; paid yearly, it runs to the end of the year you’ve paid for. Neither is refunded for time already paid.
By card through Stripe when they book, or on arrival if you prefer. Card bookings are confirmed straight away; pay-on-arrival bookings come to you as requests to accept. Stripe’s fee (1.5% + 20p on standard UK cards) comes out of each card payment before it reaches you, and guests pay the same price however they pay. On Pay As You Go, our £1 fee on an online booking comes out of its card payment; when a guest pays you on arrival instead, we add up those fees and charge your card once a month, on the 1st. Cancel a pay-on-arrival booking or decline a request and there’s no fee; refund a card payment and the £1 comes back in proportion.
Yes. Add them yourself, with no booking fee, so phone, walk-up and online bookings all sit in one calendar.
Switch on Other booking sites, then connect them: Pitchup bookings come in within a couple of minutes, with the guest’s details, if your Pitchup account has an API key (otherwise by calendar link), and Hipcamp, Airbnb, Booking.com and any site that can swap iCal calendar links sync both ways, pitch by pitch. Syncing isn’t instant, so if two sites sell the same night, PootlrHost flags the clash on Today and emails you. How syncing works with each site
Yes. Import them from a CSV, using our template or the export from your old system. You check every row before anything goes in, and imported bookings carry no booking fee.
Guests’ card payments go into your own Stripe account and on to your bank, so money you’ve taken is yours. You can download your bookings, with each guest’s contact details, as a spreadsheet whenever you like. There’s no contract, so there’s nothing to unpick. PootlrHost is run by Thokki Digital Ltd, a registered UK company; its details are at the foot of this page.
Ready to stop missing bookings?
Set up in about ten minutes, and see your site before it goes live. On Pay As You Go you only pay when a guest books online.
Start free